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How to Purchase a Vehicle Under Your Company Name for Uber in Canada

If you’re considering driving for Uber in Canada and want to purchase a vehicle under your company’s name, you’re making a smart business move. Not only can this help streamline expenses and tax benefits, but it also positions you as a professional business entity. Here’s a step-by-step guide to help you navigate the process effectively.

Taxclinics.ca

11/10/20243 min read

timelapse photography of orange vehicle
timelapse photography of orange vehicle
1. Understand the Benefits of Buying Under Your Company Name

Before diving into the process, it’s essential to understand why purchasing a vehicle under your business name can be beneficial:

• Tax Deductions: Expenses like fuel, maintenance, insurance, and loan interest may be tax-deductible as business expenses.

• Separate Liability: Purchasing the vehicle under your company name can help separate personal and business assets, reducing personal liability.

• Improved Professionalism: Operating under a business name adds credibility to your ridesharing venture, especially if you plan to scale or hire additional drivers.

2. Register Your Business for Ridesharing

To purchase a vehicle under your company name, your business must be properly registered. Here’s how:

• Choose a Business Structure: In Canada, most rideshare drivers opt for a sole proprietorship or incorporation. Incorporation offers liability protection but comes with additional setup and administrative costs.

• Register Your Business:

• Sole proprietors: Register with your provincial authority.

• Corporations: Register federally or provincially, depending on your needs.

• Obtain a Business Number (BN): You’ll need this to conduct business activities, including buying a vehicle. You can get a BN through the Canada Revenue Agency (CRA).

3. Set Up a Business Bank Account

Open a dedicated business bank account to handle all financial transactions related to your Uber operations. This ensures that payments, vehicle expenses, and tax filings are kept separate from your personal finances.

4. Secure Financing for the Vehicle

Purchasing a vehicle under your company name typically requires business financing. Here’s what you need to do:

• Check Your Business Credit: If your company has established credit, lenders will assess its creditworthiness. If not, they may look at your personal credit.

• Prepare Financial Documents: Lenders often require:

• Proof of income from your Uber earnings or other business activities.

• Business registration documents.

• A business plan (especially for new companies).

• Compare Loan Options: Consider the following:

• Traditional Banks: Major Canadian banks offer business vehicle loans.

• Business Financing Institutions: The Business Development Bank of Canada (BDC) can be a good option.

• Dealership Financing: Many dealerships offer business-specific financing options for fleet or company purchases.

5. Choose the Right Vehicle

Uber has specific requirements for vehicles depending on the service type (e.g., UberX, UberXL, Uber Black). Here’s what to consider:

• Uber’s Vehicle Requirements:

• Typically, cars must be no older than 10-15 years.

• They must pass a vehicle inspection.

• Specific services may have additional requirements (e.g., luxury models for Uber Black).

• Fuel Efficiency: As an Uber driver, you’ll spend significant time on the road. Opt for a hybrid or fuel-efficient model to save on gas.

• Depreciation: Vehicles purchased for ridesharing depreciate faster due to higher mileage, so choose a reliable brand with good resale value.

6. Purchase Insurance for Business Use

Commercial auto insurance is mandatory when driving for Uber in Canada.

• Uber’s Coverage: Uber provides certain levels of commercial liability insurance while you’re online on the app, but it may not cover all situations.

• Supplementary Insurance: Speak to an insurance broker to find a policy that covers business use and ensures you meet all provincial requirements.

• Ensure Company Ownership: When insuring the vehicle, make sure the policy is tied to your business name.

7. Complete the Vehicle Purchase

Once you’ve secured financing and chosen the vehicle:

• Purchase or Lease the Vehicle:

• Make the transaction under your company’s name.

• Ensure the dealership or lender issues all documents (e.g., bill of sale, financing agreement) in the business name.

• Register the Vehicle:

• Register the car under your company name with the provincial transportation authority.

• You’ll need your business number, proof of insurance, and any relevant company documents.

8. Update Uber with Your New Vehicle Information

After purchasing the vehicle, you’ll need to update Uber with your new vehicle’s details:

• Upload your vehicle registration, insurance, and inspection documents to the Uber driver app.

• Ensure the vehicle meets Uber’s standards for your region and service type.

9. Manage and Track Business Expenses

To maximize the benefits of purchasing a vehicle under your company name, it’s essential to keep accurate financial records:

• Track All Expenses: Maintain detailed records of fuel, maintenance, insurance, and loan payments.

• Use Accounting Software: Tools like QuickBooks or Wave can help simplify bookkeeping.

• File Taxes Properly: Work with an accountant to claim deductions and ensure compliance with CRA regulations.

10. Scale Your Business (Optional)

Once your vehicle is set up under your company name, you may consider scaling your ridesharing business by:

• Hiring additional drivers to operate under your company.

• Expanding into different Uber services, such as Uber Eats or UberXL.

• Adding more vehicles to your business fleet.

Final Thoughts

Purchasing a vehicle under your company name for Uber in Canada requires careful planning and attention to detail, but the benefits—such as tax deductions, professional credibility, and streamlined operations—are well worth the effort.

By following these steps, you can ensure your vehicle purchase aligns with your business goals and sets you up for success as an Uber driver.

Have questions or need guidance? Drop your queries in the comments below—we’re here to help!